Hello members and families.
First and foremost, thank you for your patience and understanding. We fully understand the health and financial impact COVID-19 has had and will likely continue to have on our soccer families. We hope you, your family, and those close to you are healthy and safe.
As you know, on March 12th, 2020, we took the unprecedented step of suspending all soccer activities for this spring season while we continued to monitor the developments regarding COVID-19. This decision was made from an abundance of caution to keep our kids and those family members they are close to safe, and to comply with guidance and direction from our local, state, and national authorities.
The Board of Trustees and staff have held numerous video conference calls to discuss the best way to protect our players and Sunflower Soccer so we may continue to provide services for years to come. After weeks of assessment, the Board of Trustees decided we need to provide a final decision to our members by April 30, 2020, so you may plan your spring, summer, and fall. On April 27th, the Board of Trustees hosted an extensive video conference to discuss health, safety, financial hardships, and the survival of the organization. To properly meet the needs of each of our members, the Board of Trustees discussed each division separately in order to serve each family to the best of our ability. Those divisions are as follows: Minikickers, Recreational & TSC non-Heartland league teams, and TSC Heartland league or tournament only teams.
As a non-profit, we rely almost exclusively on the registration fees to cover the operating cost of our facilities (in season and off season) as well as other expenses related to the coordination of an organized league. We make our greatest effort to keep soccer affordable to all families in our community, and as such, keeping costs down for families means that our cash reserves are not sufficient to carry us through an unforeseen natural event such as the COVID-19 pandemic.
Many of the costs incurred by Sunflower Soccer are essential regardless of whether we have a season or not. Additionally, the few costs we may have been able to work on saving are expenses paid prior to the start of the season, and in this case, prior to COVID-19. We have taken several steps to save on expenses and did receive federal funding through the Paycheck Protection Program (PPP). We also applied for the Economic Injury Disaster Loan (EIDL), but we have not heard back from the Small Business Administration about our EIDL application at this time.
It seems to be the industry standard that no refunds of registrations are being given. We do not want to be the standard, rather the exception when it comes to service. We understand that this could create additional financial hardship for some of our members, so we have created options for those leagues that have been cancelled for Spring 2020. During these trying times, we ask you to consider donating the registration fees so that we can continue to serve our wonderful community in the years to come.
Sunflower Soccer League (Recreational & Competitive teams that do not play at Heartland):
Your season has been cancelled. Here are the options we have decided on:
We plan only to postpone the season. Because they do not play according to a league schedule, we have flexibility with rescheduling. We will hold classes during the summer in the mornings as soon as we can open to groups of more than 50.
Competitive teams that play at Heartland, or teams that play in tournaments exclusively:
We are deferring the determination to Heartland and tournament organizers. Unfortunately, registration fees have already been paid, and we could not refund our members without first being refunded by Heartland and various tournaments.
We know this situation is difficult for everyone and we hope some refund makes it easier for our members and their families. We ask that everyone decide which of the three options is best for them and submit their choice ONCE PER PLAYER via our website sunflowersoccer.org/spring20 by May 31st, 2020. We will do our best to answer any questions you may have while we continue to work remotely.
We will post information about events mentioned in this letter as well as when we will reopen the facility as soon as it becomes available.
Thank you so much again for your patience and support.
- The Sunflower Soccer Association Board of Trustees and staff
Hello, members and families! We have been evaluating conditions weekly to determine when it is safe and appropriate to reinstate activity for our organization. We will hold a final board meeting on April 27th to determine how we will move forward. We will announce the final decision no later than April 30th. This decision will be made following the guidance of public health and medical professionals.
We appreciate your patience and understanding during this difficult time. We will get through this crisis by continuing to work together and looking for new and better ways to meet the needs of the soccer community in Topeka best. As a non-profit organization, we rely heavily on the funding of registrations from our Spring and Fall seasons. Without these, our programs would cease to exist. Unprecedented challenges require unprecedented responses – and a casting aside of traditional norms and approaches. We are currently exploring creative ways to serve your family during these trying times.
We miss you and the game we love and hope to see you on the fields soon!
Sincerely the board and staff of Sunflower Soccer
Dear Topeka Soccer Families,
The board and staff of Sunflower Soccer thank you so much for your patience as we try to understand how the current social distancing policies and economic environment are going to impact our Spring 2020 season and our organization into the future. As an event-based business the pandemic has been especially impactful on youth sports leagues, clubs, and teams across the country. Sunflower Soccer Association is no exception.
For almost 35 years the soccer community in Topeka and thousands of Topeka families have grown Sunflower into what it is today: one of the oldest and largest soccer organizations in the Midwest. This pandemic has put that history to the test.
As a non-profit organization we rely almost completely on the registration fees of players to cover the costs of operating the facility. Without these fees Sunflower Soccer Association as we know it wouldn’t exist. We are currently working through many options to ensure Sunflower Soccer Association and Topeka Soccer Club can still have a bright future.
With this in mind our dedicated volunteer Board of Trustees held an emergency meeting last night to discuss our plan moving forward. We are doing everything in our power to stay within the guidelines put in place by federal and local government and still safely have a spring season. Our goal is to be fluid in our decision making as things are changing quickly. We hope to have more frequent communications out to all our members, and we will have a final decision about our spring season by or before April 30th, 2020.
We truly appreciate your patience as we navigate this unprecedented course of events. Our players and their families are what make Sunflower Soccer Association great, and we hope you’re all staying safe-at-home during this very trying time.
Hello Topeka soccer families,
With the continued uncertainty of the COVID-19 virus effects on our nation and lives, it is very difficult to determine the full effect on the Spring 2020 soccer season today. It is our hope that there will remain time to have a spring season, but we ask you to be patient while we gain additional information. At this point we will not begin the soccer season on March 28, but will monitor the situation as new information is presented. We are looking at every possibility to avoid a full cancellation of the season. We appreciate your patience in this unprecedented time and will send out new and additional information as we are able.
In the meantime, please tune in to our Facebook page and other social media channels as we will be presenting soccer activities that you and your player can do at home while we all wait out this public health emergency together.
We can't wait to see you, whenever that is, but we really hope it's soon!
Hello soccer families! We have gotten some questions about how the coronavirus will affect us so we want to let you know what we know.
As of now, Sunflower Soccer plans to hold its spring season as normal. Sunflower will, however, continue to monitor the situation and act accordingly should the condition worsen in the area. We will communicate any changes as quickly as we can to keep you informed.
We are leaving practice decisions up to coaches and teams, but the facility will stay open until otherwise notified. We are still hoping to open the Spring 2020 league on March 28th as planned.
If your team does continue to practice, please observe the CDC guidelines listed below:
We hope to see you all on the fields soon, and please reach out to us with any other questions you have!
Alex Delaney, Director of Sunflower Soccer